Consultant: International Expert in Language Planning and Development
United Nation Development Programme
Timor-Leste
23 August 2008
Consultant: International Expert in Translation and Interpreting Services in a Multilingual Administration
United Nation Development Programme
Timor-Leste
23 August 2008
PROJECT MANAGER SUPPORT TO THE TIMORESE ELECTORAL CYCLE PROJECT
Application Deadline : 27-Aug-08
Additional Category Democratic Governance
Type of Contract : ALD International
Languages Required : English
Starting Date :(date when the selected canditate is expected to start) 01-Oct-2008
Duration of Initial Contract : 6 months extendable
Timor-Leste held national presidential and legislative elections in 2007, organize voter registration in 2008 and will hold local elections in 2009. The elections were administered by the Technical Secretariat for Electoral Administration (STAE) and supervised by the National Electoral Commission (CNE). The three national electoral processes, Presidential (2 rounds) and Parliamentarian, were considered in general by the stakeholders to have been free, fair and in line with international standards and national laws. The national electoral bodies were assisted by technical assistance made available by the UNDP Support to the Timorese Electoral Cycle project and the United Nations Integrated Mission in Timor-Leste (UNMIT).
In view of the need to strengthen the human and institutional capacity of the national electoral management bodies and the political parties, this project has been revised for its second phase to provide longer-term support using an “Electoral Cycle Approach”. The second phase of the project 2008/2009 will work with the electoral institutions (CNE and STAE) and political parties to build capacities, and will work on issues of legal reform and civic education to ensure open and participative electoral processes. During 2008 the Electoral Cycle is focus in the Voter registration process, revision of the electoral legislation, capacity building for STAE, CNE and Political Parties and preparation and planning for future elections. 2009 is going to be an electoral year with two main process expected to occur: Suco (village & hamlet) elections and Municipal elections.
Under the supervision of the Support to the Timorese Electoral Cycle Chief Technical Adviser, the incumbent is responsible for providing high quality administrative and financial support. S/he also supports task related to advocacy programming, monitoring and evaluation. S/he ensures continuity of work in the absence of the CTA. In addition, the S/he will ensure, together with the CTA that the activities contained in the annual work-plan are fulfilled and the set outcomes are met.
Duties and Responsibilities
1. Establish proper project filing system;
Timely follow up of routine actions and deadlines
2. Under the coordination of the CTA, ensures human resources management and development:
Coordinates and facilitates capacity development activities for the national project staff, interns and national partners staff;
Designs and implements capacity building programs focused on human resources and carrier development;
Coordinates project components staff involved in the implementation of the operational plan of activities;
Ensures that the results of the training and capacity building component are in conformity with the set outcomes of the project.
3. Undertakes periodic consultations with beneficiary organizations, partners, stakeholders and donors in order to revise the activities comprised in the project program:
Organizes and conducts periodical consultations with stakeholders and partners, political parties and donors in order to update and adapt activities as required.
Under the coordination of the CTA reports and updates to donors the progress of the project components and the main impact areas and indicators
4. Participates in the design and implementation of the project components and plans:
Support and coordination of component activities and support staff according to the approved work-plan;
Ensures proper management of project assets, facilities and logistical services;
Planning, organization and oversight of the necessary administrative and logistic operations regarding field delegations, consultancy missions, workshops, overseas learning trips and other project activities.
5. Ensures efficient support to tasks related to advocacy, programming, monitoring and evaluation.
Supports gathering and analysis of data for project monitoring and evaluation ensuring compliance with UNDP M&E requirements in reporting on programme results and progress towards set outcomes.
6. Provides thorough and timely reports related to project activities:
Management operational activities to be reported on regularly bases in the form of contributions to monthly, quarterly and annual updates;
Preparation of other reports and statistics regarding activities under the project components as needed.
7. Together with CTA, participates actively in resource mobilization activities for the project.
Prepares materials related to the specific area of responsibility and present to donors during regular Steering Committee meetings and also to donors during fundraising meetings.
8. OIC of Project in the absence of the CTA.
Corporate competencies
Proven track record of strong diagnostic, analytical and problem-solving skills.
In depth knowledge of programme management component including quality management and evaluation.
Demonstrates integrity by modeling the UN’s values and ethical standars
Functional competencies
Knowledge in the field of elections with UNDP.
Experience in working with electoral management bodies, political parties at parliamentary, central and local level and government institutions in the areas of good governance and elections; Familiarity with Timor-Leste and its electoral system.
Ability to present coherent and convincing positions both in writing and orally.
Excellent writing and presentation skills.
Managerial competencies
Proven ability to coordinate a multi-task and interdisciplinary project component.
Ability to deal tactfully with arising situations and advice the management of the project on possible solutions.
Knowledge and skills to lead an efficient and result oriented management system program at national and local level.
Behavioral competencies
Team player with very strong interpersonal and inter-cultural communication skills.
Good management, coordination and motivational skills.
Ability to work under pressure, and to work on different activities simultaneously.
Required Skills and Experience
Masters degree in political sciences, public administration or similar field;
At least five years management experience in relevant projects/institutions;
Experience in Democratic Governance issues;
Experience in project coordination, development and implementation at national and local level;
Knowledge of local context highly desirable and prior experience working with Government partners and political parties in Timor-Leste.
At least five years of relevant experience including experience in post-conflict and/or lesser developed countries; desirable.
Fluency in spoken and written English;
Knowledge in one of the following languages: Tetum, Portuguese, or Bahasa Indonesia would be an asset.
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