Procurement Manager
Date Posted: 22 Aug 2008
Organization: Management Sciences for Health
Country/Region: Mozambique
Apply By: 21 Sep 2008
Please reference the "Recruiting Center at DevelopmentEx.com" when you apply by email.
Description
The Supply Chain Management System (SCMS) Project is a part of the President’s Emergency Plan for AIDS Relief. The purpose of the contract is to establish and operate safe, secure, reliable and sustainable supply chain management systems to procure pharmaceuticals and other products needed to provide care and treatment of persons with HIV/AIDS and related infections.
In Mozambique, in the area of HIV/AIDS Logistics, SCMS works in close partnership with the Clinical Laboratories Section and Central de Medicamentos e Artigos Médicos of the Ministry of Health, in the provision of PEPFAR funded ARVs, Essential drugs, Rapid Test Kits (RTKs), laboratory reagents, consumables and equipment to support CD4, hematology, biochemistry, microbiology and others tests that could be introduced in the future.
Responsibilities
The Procurement Manager will manage and execute all local and international SCMS procurement of PEPFAR funded Lab supplies and consumables. This activity will involve procurement from local vendors and acting as a focal point of interaction with the SCMS Project Management Office to initiate international procurement of items that need to be procured to respond to requests from PEPFAR.
1. Serve as a member of the HIV/AIDS Logistics team, working closely with the Senior HIV/AIDS Logistics Advisor and the Lab Logistics advisor conducting the local procurement in support of the PEPFAR funded purchase of reagents, consumables supplies and laboratory equipment;
2. Lead the process to establish procurement contracts with local equipment and supplies vendors, coordinating tenders and negotiations with SCMS HQ lab procurement PSA headquarters financial and contracts management staff, ensuring that all applicable FAR guidelines are followed and all required waivers and documentation is in place.
3. Responsible for tracking in coming shipments of Lab commodities, alerting the Lab Logistics Advisor and Senior HIV/AIDS Logistics Advisor and project management of any delays or concerns, reviewing completeness and accuracy of shipping and Point of Delivery (POD) documentation, and confirming arrival of the right quantity and quality of delivered SCMS consignments.
4. Use CRM and Orion (web-based SCMS shipment and financial tracking software) to enter Fixed Price Requests (FPRs) to produce and analyze shipment tracking reports to provide quality MIS data to Senior HIV/AIDS Logistics advisor;
5. Work with SCMS headquarters, SCMS Country Director, Clinical Labs section of MOH, CDC and USAID, to ensure that Firm Fixed Price Quotes (FPQs) are dutifully approved, prior to issuing purchase orders to suppliers and that the procurement is within the established budget (use of budget tracking tool).
6. Maintain auditable records for all locally procured laboratory items, including approved supply plans and supporting documentation: FPRs, FPQs, bid evaluations with memorandum of negotiation, purchase orders, invoices, quality assurance documentation, and proof of delivery.
7. Manage and supervise the Logistics Associate for Inbound Supply Chain Management and Logistics Assistant.
8. Following verification of satisfactory receipt of goods or services, coordinate timely payment with SCMS HQ.
9. Provide monthly cash flow needs for local procurement to SCMS HQ to ensure timely payment of local suppliers.
10. Use all applicable SCMS procurement tools to conduct procurement activities.
11. Work with Senior HIV/AIDS Logistics team members to prepare the budget for PEPFAR lab procurement funding to be included in the annual PEPFAR Mozambique COP proposal.
12. Liaise with SCMS headquarters colleagues in Procurement Management Office and In-Country Operations Management to ensure compliance with SCMS project requirements and procurement best practices.
13. Produce periodic reports on local procurement as required.
Qualifications
1. Minimum ten years professional experience in procurement of equipment and consumables essential. Experience with procuring medicines, medical equipment, laboratory reagents and consumables strongly preferred;
2. Fluency in English essential and good verbal communication skills in Portuguese/Spanish strongly preferred;
3. Proficiency in common computer packages (eg. Word, Excel) relevant to the work and eagerness and ability to learn SCMS supply planning software and web based tools (ORION, CRM, etc). Experience with databases and ERP systems a plus.
4. Strong initiative and self-motivation required, with a commitment to teamwork;
5. Knowledge of various contracting mechanisms, such as IQCs, Task Orders, Reagent Rental Agreements and Rent-to-own contracting;
6. Experience with FAR and AIDAR regulations that govern USAID-funded procurement preferred;
7. Able to work independently as part of an international team located in various time zones.
8. Experience working with senior government officials and collaborating with various stakeholders;
9. Strong representational and interpersonal skills;
10. Sound judgment, ability to identify and resolve policy and operational constraints; 11. Strong sense of integrity and willingness to undergo a criminal background check.
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